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Executive Assistant - Manhattan

This Executive Assistant role offers an exciting opportunity to contribute to the success of a historic non-profit religious institution. The selected candidate will work closely with the Director, providing the highest level of administrative support, including assisting with correspondence, calendar management and other tasks as needed. We’re seeking a high-energy, dedicated professional who thrives in a fast-paced, deadline-driven environment, is highly organized with strong attention to detail, and possesses exceptional written and verbal communication skills. Prior experience supporting a senior executive is strongly preferred.

 

This role is full-time and on-site in Manhattan. Occasional evening or weekend work may be required. A catered lunch is provided daily.

Responsibilities include, but are not limited to:

  •  Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondence
  •  Manage and maintain the Director’s calendar and appointments
  • Answer phone calls and serve as point of contact for Director internally and externally
  • Organize and maintain paper and electronic files, including personal logins and sensitive account data 
  • Assist with organizing any personal paperwork/files and other personal projects as assigned
  • Coordinate and confirm weekly staff meetings; attend and take detailed notes
  • Make updates to internal and external communication touchpoints for the institution
  • Manage employee vacation requests
  • Liaise with various media outlets for advertising opportunities
  • Assist with submission of insurance files to electronic portal
  • Assist with and manage mass emails and communication schedules as needed 
  • Work cross-functionally to assist with event coordination and other projects

Required qualifications:

  • Typing speed of 90+ WPM with 95% accuracy
  • BA/BS or equivalent degree required
  • At least 2 years of experience in an administrative capacity
  • Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive)
  • Exceptional written and verbal communication skills
  • Professional, friendly demeanor
  • Self-motivated and proactive self-starter
  • Capable of working independently as well as part of a team
  • Strong judgment and high level of discretion with sensitive information
  • Detail-oriented, organized, and able to anticipate needs
  • Adaptable to quickly-changing priorities
  • Ability to manage multiple projects simultaneously from start to finish

 

Preferred qualifications:

  • 2+ years’ experience supporting a senior executive
  • Working knowledge of WordPress and MailChimp platforms
  • Knowledge of Judaism
  • Proficiency in Hebrew

 

COVID-19 considerations:

To keep our staff as safe as possible, we've installed plastic barriers, temperature readers, and hand sanitizer dispensers in our facility. Employees are required to wear masks in open spaces at all times. No unauthorized personnel may enter the building.

 

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