The Calendar Group
Executive Assistant- Philadelphia, PA
Philadelphia, PA - Full Time
We are seeking a dynamic and highly skilled Executive Assistant with international experience to provide comprehensive administrative support to our CEO & the global executive team. As an integral member of the Executive team, you will manage various activities, events, and personal affairs, ensuring seamless operations in a fast-paced environment. This role requires flexibility, as it may involve working outside regular business hours, including weekends and holidays, to accommodate our global offices.
Responsibilities:
Responsibilities:
- Oversee the daily administration and operations of the CEO's office.
- Manage a complex and evolving calendar for the CEO.
- Provide administrative assistance to the global executive team.
- Arrange detailed travel itineraries for business meetings and conferences.
- Organize and maintain important files and records.
- Lead and manage special projects, conducting thorough research as needed.
- Prepare and edit correspondence, reports, and presentations.
- Maintain a flexible schedule to support global initiatives.
- Serve as the liaison between the board and internal/external stakeholders.
- Manage meeting agendas, take notes, and ensure follow-up on action items.
- Attend and assist with global off-site meetings as required.
- A minimum of 10 years of experience supporting C-level executives in a global organization.
- Proven success in managing complex calendars and international travel logistics.
- Exceptional communication, time management, and organizational skills.
- Strong attention to detail with the ability to juggle multiple projects simultaneously.
- Professional demeanor and experience handling confidential information.
- Demonstrated ability to excel in a dynamic and fast-paced environment.
- Proficient in Microsoft Office 365, particularly Outlook, Word, Excel, and PowerPoint.
- Experience working in an international context.
- Willingness to travel for off-site meetings as necessary.
- Previous experience in a technology company is a plus
Schedule: Hybrid
