The Calendar Group
Executive Personal Assistant (Fluent in Mandarin)- NYC Metropolitan Area
New York, NY - Full Time
Our client is seeking a discreet, proactive, and organized Executive Personal Assistant to provide comprehensive administrative, personal, and logistical support to the principal. This individual will be responsible for seamlessly managing both business and personal matters with the highest level of confidentiality, professionalism, and discretion.
Candidates must be fluent in Mandarin and based in the New York City Metropolitan Area.
Responsibilities:
Salary: $150,000 per year
Candidates must be fluent in Mandarin and based in the New York City Metropolitan Area.
Responsibilities:
- Manage an ever-changing calendar with complex scheduling of personal, business, and social engagements across multiple time zones.
- Handle high-level communications on behalf of the principal: screening emails, responding to correspondence, and managing contacts.
- Prepare confidential documents, briefings, reports, and presentations as needed.
- Liaise with attorneys, financial advisors, agents, family office staff, and other high-level stakeholders.
- Coordinate travel arrangements: private and commercial aviation, appropriate accommodations, dining, ground transport, and concierge services.
- Organize personal appointments, medical visits, wellness services, and family obligations.
- Oversee household staff coordination and estate management support in collaboration with house managers and domestic teams.
- Manage gifting, event planning, wardrobe coordination, and special projects as assigned.
- Maintain detailed records, expenses, and budgets for both personal and business matters.
- Minimum of 5–10 years of experience supporting a high-profile or UHNWI Individual
- Proven ability to operate with discretion and confidentiality.
- Exceptional attention to detail, follow-through, and problem-solving skills.
- Flexible and available outside standard business hours (including evenings/weekends as needed).
- Tech-savvy: proficient in Apple and Microsoft ecosystems, Google Workspace, secure communication tools, and travel platforms.
- Bachelor’s degree preferred; background in luxury services, estate management, or private family office a plus.
- Valid US passport and driver’s license; willingness to travel domestically and internationally as required.
Salary: $150,000 per year
