Executive Personal Assistant- Lake Forest, Illinois

Our client is seeking an Executive Personal Assistant to support a busy executive based in Lake Forest, Illinois. The ideal candidate will be detail oriented, proactive, and have a 24/7 mindset, with the ability to work varied hours between 9:00 AM and 11:00 PM. This position requires someone tech-savvy, who thrives in a fast-paced environment and takes pride in anticipating and addressing the needs of their principal. 
 
Responsibilities: 

• Calendar Management: Maintain a dynamic and complex schedule, ensuring all commitments, appointments, and deadlines are met.  

• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.  

• Vendor Management: Oversee relationships with various service providers, ensuring timely and quality deliverables.  

• Administrative Tasks: Handle correspondence, document preparation, and basic research.  

• Technology Support: Utilize Google Suite, Microsoft Office, and other tools to streamline operations and support the executive.  

• Problem Solving: Address issues proactively and provide solutions while keeping the executive informed.  
   

Requirements and Qualifications:  

• Ability to remain calm under pressure and comfortable navigating a high demand work environment.  

• Exercises discretion and handles confidential matters with professionalism.  

• Clearly and effectively takes direction while maintaining the principal's involvement as needed.  

• Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint).  

• Exceptional organizational skills and the ability to manage multiple priorities.