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Executive Assistant Needed- $100-125k, DOE

Busy, NYC office is in need of an Executive Assistant who can manage involvement in multiple different business ventures.

The ideal candidate will possess impeccable character, trustworthiness, integrity, attentiveness, and be computer savvy, have accounting and book-keeping skills. 

 

Summary of Duties:

  • Office management of a small/medium sized office
  • Need to liaise and work closely with many different types of companies/colleagues
  • Overseeing and corresponding with multiple different offices
  • Review and respond to e-mail and voicemail, letters, memorandums, and calls
  • Monitor Status of Bank Accounts
  • Implementing systems and processes to improve efficiency
  • Bill Payments
  • Accounting and bookkeeping
  • Prepare reports/spreadsheets
  • Gather, organize and prepare tax information for accountants
  • Insurance - Review and Compare Rates each year as annual renewal comes due
  • Make sure all personal files kept up to date
  • Travel arrangements and scheduling of meetings
  • Research, reports and special projects
  • Prepare binders with written Thank You’s /Newsletters & Magazines/Proposals
  • Liaise with vendor
  • Manage the non-profit responsibilities

Ideal Candidate will:

  • 4 year degree REQUIRED
  • Have financial, accounting, legal and compliance experience
  • Have a background in several different sizes and types of businesses
  • Experience at managing small/medium sized offices
  • Can work with little or no supervision
  • Be detail oriented
  • Able to prioritize
  • Good at multitasking, as work on a project is often interrupted by other urgent and important tasks.
  • Be organized
  • Can keep track of things as they are processed, sometimes waiting for approvals or additional information
  • Well versed in WORD 16/ EXCEL 16/OUTLOOK
  • MUST BE ABLE TO USE QUICKBOOKS 16
  • Pleasant telephone manner 

Schedule; Monday- Friday; 10-6

Salary; $100-125k, DOE, plus medical benefits offered 

PLEASE SEND RESUME!

  

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