Office Assistant- NYC

New York, NY

Full Time

Entry Level

Our client is seeking an Office Assistant to support two senior executives. This position reports in office five days per week.

Responsibilities:

Complete general administrative tasks, including filing, scanning sorting and routing mail
Proactively maintain and coordinate calendars for two executives, including scheduling virtual and in-person meetings
Book travel and coordinate travel agendas
Track receipts and prepare timely expense reports
Pick up food deliveries from the building lobby and assist in coordinating daily lunch setup and other in-office meals or events
Monitor café and office supplies and replenish as needed, complete weekly supply inventories, and organize storage of supplies
Drop off outgoing mail to the post office and FedEx
Fulfill ad-hoc facilities support requests as needed

Requirements:

Discreet work style and excellent judgment
Strong communication, organization and follow-up skills
Proficient in Microsoft Word, Excel, and Outlook and comfortable with learning new systems
2-3 years of administrative experience

Salary: $70,000 - $75,000 per year

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